HIPAA Compliance Policy

Last Updated: January 16, 2025

Overview

Dev 2 Dev Portal LLC maintains comprehensive HIPAA compliance for handling Protected Health Information (PHI) and Electronic Protected Health Information (ePHI) in accordance with the Health Insurance Portability and Accountability Act.

Scope

Protected Information

  1. Protected Health Information (PHI)
  2. Electronic PHI (ePHI)
  3. Medical records
  4. Health information
  5. Payment information
  6. Healthcare operations

Covered Services

  1. Healthcare applications
  2. Medical systems
  3. Payment processing
  4. Data storage
  5. Information exchange
  6. Security services

Security Rule Requirements

Administrative Safeguards

  1. Security management
  2. Assigned security responsibility
  3. Workforce security
  4. Information access management
  5. Security awareness training
  6. Security incident procedures
  7. Contingency planning
  8. Evaluation procedures

Physical Safeguards

  1. Facility access controls
  2. Workstation use
  3. Workstation security
  4. Device and media controls
  5. Facility security
  6. Environmental safeguards

Technical Safeguards

  1. Access control
  2. Audit controls
  3. Integrity controls
  4. Person or entity authentication
  5. Transmission security
  6. Encryption requirements

Privacy Rule Requirements

Use and Disclosure

  1. Minimum necessary
  2. Authorization requirements
  3. TPO exceptions
  4. Required disclosures
  5. Permitted disclosures
  6. Restrictions

Individual Rights

  1. Access rights
  2. Amendment rights
  3. Accounting of disclosures
  4. Request restrictions
  5. Confidential communications
  6. Notice of privacy practices

Security Measures

Access Controls

  1. Authentication requirements
  2. Authorization controls
  3. Access monitoring
  4. User management
  5. Role-based access
  6. Access review

Encryption

  1. Data at rest
  2. Data in transit
  3. Key management
  4. Algorithm requirements
  5. Implementation standards
  6. Verification procedures

Audit Controls

  1. System activity
  2. Access attempts
  3. Security incidents
  4. User actions
  5. System changes
  6. Regular review

Risk Management

Risk Analysis

  1. Threat identification
  2. Vulnerability assessment
  3. Impact analysis
  4. Likelihood evaluation
  5. Risk prioritization
  6. Documentation

Risk Mitigation

  1. Control selection
  2. Implementation
  3. Effectiveness monitoring
  4. Regular review
  5. Updates
  6. Documentation

Incident Response

Detection

  1. Monitoring systems
  2. Alert mechanisms
  3. Incident identification
  4. Initial assessment
  5. Classification
  6. Documentation

Response

  1. Containment measures
  2. Investigation procedures
  3. Mitigation steps
  4. Documentation requirements
  5. Communication plan
  6. Follow-up actions

Business Associate Agreements

Agreement Requirements

  1. Permitted uses
  2. Required safeguards
  3. Reporting obligations
  4. Compliance verification
  5. Termination conditions
  6. Documentation

Compliance Verification

  1. Initial assessment
  2. Regular review
  3. Documentation
  4. Monitoring
  5. Reporting
  6. Updates

Training Requirements

Initial Training

  1. HIPAA awareness
  2. Security procedures
  3. Privacy requirements
  4. Incident response
  5. Documentation
  6. Verification

Ongoing Training

  1. Annual updates
  2. New requirements
  3. Process changes
  4. Security updates
  5. Incident lessons
  6. Best practices

Documentation

Policy Documentation

  1. Written policies
  2. Procedures
  3. Standards
  4. Guidelines
  5. Reviews
  6. Updates

Records Maintenance

  1. Activity logs
  2. Training records
  3. Incident reports
  4. Risk assessments
  5. Compliance verification
  6. Regular review

Evaluation and Updates

Regular Assessment

  1. Control effectiveness
  2. Policy compliance
  3. Process evaluation
  4. Risk review
  5. Documentation
  6. Updates

Periodic Updates

  1. Policy review
  2. Procedure updates
  3. Standard revisions
  4. Implementation changes
  5. Documentation
  6. Communication

Contact Information

For HIPAA-related matters:

  1. Privacy Officer: hipaa@dev2dev.com
  2. Phone: +1 (509) 481-5437
  3. Address: 816 W Francis Ave, Ste #125, Spokane, WA 99205

[Download PDF Version] [Contact Privacy Officer]

This HIPAA Compliance Policy is effective as of January 16, 2025